SA Sailing has partnered with Clathan - Hayley to assist individuals with the Safeguarding Personal Clearance process. 

The process to work with Hayley is as follows: -

Step 1 

Complete this Safeguarding Personal compliance form. it has built in to it the following SPC requirements

• Self-Disclosure Form 
• Good Practice Guidelines 
• You are required to upload your safeguarding Training Certificate 
• You are required to provide to contactable references. 

The system will then notify Clathan of your request.

Step 2

The system will email you a step by step process to follow and provide all the forms that you need to complete print and sign.

Please follow the instructions carefully.

Safeguarding Personal Clearance 

The Safeguarding Personal Clearance ensures that all accredited individuals within SA Sailing are appropriately vetted, trained, and compliant with national and international safeguarding standards, promoting a safe and supportive environment for all participants.

The Safeguarding Personal Clearance (SPC) is a mandatory compliance requirement implemented by SA Sailing to ensure that all individuals working with, supporting, or interacting with participants—particularly children and vulnerable persons—meet minimum safeguarding and ethical standards.

This clearance confirms that an individual has been appropriately vetted, trained, and deemed suitable to operate within the SA Sailing environment in accordance with:

• SA Sailing Safeguarding Policy
• SASCOC safeguarding and governance requirements
• World Sailing safeguarding standards and codes of conduct

The objective is to prevent harm, mitigate risk, and ensure a safe, inclusive, and respectful sailing environment for all participants.

Where and When Safeguarding Personal Clearance Applies

The Safeguarding Personal Clearance is required prior to appointment, accreditation, or deployment and must remain valid throughout the period of involvement.

It applies to all individuals in roles that involve direct or indirect contact with athletes or participants, that involve regular contact with children, young 
people, persons with a mental and/or physical disability and other vulnerable adults  including but not limited to:

• Coaches, Assistant Coaches, Instructors and Trainers
• All Officials, Race Official, Safety Officials and Support Crew
• Team Managers,Administrators, Staff and Volunteers working at events or within clubs, classes and training environments
• Examiners, Assessors, and Technical Personnel

Situations where SPC is mandatory:

• Appointment or renewal of SA Sailing appointments and/or accreditation
• Participation in training programmes or national/provincial teams
• Involvement in events, regattas, or development programmes
• Access to facilities where minors or vulnerable persons are present

Six (6) Requirements for Safeguarding Personal Clearance

To obtain clearance, the following six mandatory items must be submitted and approved:

1. Police Criminal Clearances: - Confirms absence of criminal convictions related to violence, abuse, or safeguarding risks and taking into consideration crimes like Fraud, Theft.
2. Sexual Offenders Register Check: - Verifies that the individual is not listed on any national Sex offender register
3. Child Protection Register Check: - Verifies that the individual is not listed on any national child protection or offender register
4. Signed SA Sailing Code of Ethics/Conduct: -Confirms understanding of expected behaviour and commitment to safeguarding principles
5. Completed Safeguarding Awareness Training: - (see below)Mandatory education requirement to ensure awareness and competency. DSO appointments also require DSO training certification
6. Signed SA Sailing Self Disclosure form: -Affidavit to confirm information provided is correct and no misleading or omissions of details are relevant to this process.
7. Two Contactable References (including prior sport or work environment where possible). To validate character, behaviour, and suitability for working with participants for SA Sailing appointments. (Clubs, Classes and Centers will manager thier own appointments in line with their HR processes accordingly)

Mandatory Safeguarding Training Requirement

All applicants for Safeguarding Personal Clearance must complete recognised safeguarding training as a condition of approval.

World Sailing Safeguarding Training: - (Recommended Standard). Individuals are required to complete the World Sailing Safe & Inclusive Sport / Safeguarding Programme, available through the World Sailing Academy.

Access: - Website: https://www.worldsailingacademy.org. Users must create an account and enrol in the safeguarding course

Certification: - A certificate of completion must be uploaded as part of the SPC requirements. Training should be refreshed/renewed periodically 

Compliance and Validity

• Safeguarding Personal Clearance is only valid once all six requirements are approved
• Clearance status must be recorded and tracked within the SA Sailing system
• Renewal may be required:
  • At set intervals (e.g., 2–3 years)
  • Upon role change
  • If safeguarding concerns arise

Failure to obtain or maintain SPC will result in ineligibility to participate in any regulated SA Sailing activities involving participants.